School management that works with or without the internet

Offline-first

Works fully offline

Power cuts and patchy internet don't stop your school. Attendance, grades, lesson notes, and records keep working on every desktop device, and sync automatically and safely the moment connectivity returns — no lost data, no duplicate entries, no conflicts to untangle.

• Full offline operation for admins, teachers, and class teachers
• Automatic, conflict-safe sync the moment you're back online
• Disaster-proof backups — encrypted, exportable, restorable, never held hostage by a server outage or a lapsed subscription

Early-Warning System

See Trouble Before Report Cards Do

SchoolItPropa quietly watches attendance, grades, and behavior trends together and flags students who need attention — weeks before a struggling term becomes a bad report card.

• Transparent, explainable scoring — every flag comes with a clear reason, not a black-box guess
• School-adjustable sensitivity, so the system fits how your school actually weighs attendance vs. academics vs. conduct
• Built for early conversations with parents, not surprises at term's end

Smart Conflict Resolution

Timetabling That Fixes Itself

Clashing schedules are inevitable. Manually untangling them shouldn't take an afternoon. SchoolItPropa detects timetable conflicts and recommends the best resolution — which class, which teacher, which room — so an admin confirms in one tap instead of solving a puzzle from scratch.

Voice-to-Attendance & Voice-to-Notes

Hands-Free for Busy Classrooms

Mark a full class present or absent, or dictate a lesson note, without touching a keyboard. Built for real classroom pace — say it, confirm it, move on.

For Owners and Proprietors

A School Health Report, Automatically

Every month, a report on attendance, results and score entry, staff punctuality and lesson coverage, discipline, maintenance and finance. It names the three things that most need attention, gives each one an action and an owner, and next month tells you what happened.

• Every figure shows its dates, what it is compared with, and how complete the records behind it are
• Three issues a month, each with an action, an owner and a due date, tracked in the Control Room
• Next month's report shows whether each action was done and where its figure stands now
• No manual compiling, no chasing staff for numbers

AI Question Generation & Grading

AI That Actually Saves Teachers Time

Teachers describe a topic and difficulty, and SchoolItPropa generates exam-ready questions — multiple choice, true/false, essay, complete with grading rubrics — in seconds instead of hours. Essay and short-answer responses can be graded automatically against those rubrics, with instant, consistent feedback and a "needs human review" flag whenever the AI isn't confident, so nothing falls through the cracks.

• Cuts exam-prep time from hours to minutes
• Consistent, rubric-based grading — no more "which teacher graded it" variance
• Every AI-graded answer stays reviewable and overridable by a real teacher

Live Exam Monitoring & Analytics

Exams You Can Actually Trust

Watch exams in progress in real time, and get detailed analytics afterward — performance by question, by exam type, by class — so you know not just who passed, but why, and where a question or a topic needs another look.

Attendance & Workload Analytics

Attendance Intelligence, Not Just a Register

Beyond daily sign-in, SchoolItPropa gives admins a period-by-period attendance board, geofenced staff movement logs, and a teacher workload dashboard — so patterns (a persistently late class, an overloaded teacher, a period that always runs short-staffed) show up as trends, not surprises.

Teaching & Learning Quality

From What Was Planned to What Students Understood

When a class does badly on a topic, the useful questions are whether it was taught, which questions tested it, and which students need it explained again. SchoolItPropa joins the scheme of work, the weeks teachers mark as taught, the questions and each student's marks, topic by topic, so the answer is on one screen.

• Curriculum coverage for every class and subject, marked week by week by the teacher
• Results by topic, with each question and each student's marks behind them
• Lesson observations against your own rubric, shared in full with the teacher, who can reply
• Follow-up actions with an owner and a review date
• No teacher is scored or ranked: every list is by class, subject and topic

Awards & Tamper-Proof Voting

Recognition Your Students and Staff Can Trust

Run school-wide award programs with a voting system engineered so a single vote can't be duplicated, clobbered, or gamed — even with hundreds of students voting at once and patchy connectivity in the room. Recognition that actually feels fair.

Fees & Finance

Fees That Reach Every Student, and Parents Who Can Pay Them

Set each term's fees once: one amount for the whole school, a class that pays something different, and any one student's own arrangement. Every student gets a bill, parents see it in their app and pay from their phone, and the balance drops the moment the payment lands. No spreadsheet to reconcile.

• A fee structure per term, with per-class amounts and per-student adjustments for discounts and scholarships
• A new term starts from last term's structure, and anything still unpaid carries forward as a previous balance
• Parents pay in the Parent app by card, bank transfer or USSD — in full or in part, above a minimum the school sets
• Payments go to the school's own bank account, and cash or transfer payments made at school are recorded alongside
• Live balances computed from actual payment records, plus expenses and income analytics
• Included on every plan

Transport · Library · Hostel · Facilities & Equipment

The Operational Backbone

The parts of running a school that never make it into a demo but matter every single day — route and vehicle tracking for transport, a full circulation catalog for the library, occupancy and room management for boarding students, and a maintenance-ready inventory for every facility and piece of equipment on campus. One system instead of five spreadsheets.

Scheme of Work & Lesson Note Oversight

Lesson Quality, Without the Manual Spot-Checks

Admins get a live view of scheme-of-work coverage and conflicts across the school, plus a lesson-note spot-check workflow — so keeping teaching on pace and on curriculum doesn't rely on someone manually reading through binders once a term.

Operations Control Room

Everything That Needs Attention, in One List

A register nobody took, a lesson with no teacher, reports still in draft, a maintenance job left open. The Control Room finds them in your school's records and lists them on the admin's home page, each with an owner and a deadline. An item stays on the list until the record behind it is fixed.

• Registers, missed and uncovered lessons, staff absences, duties, reports, discipline, maintenance, trips and approvals
• Assign a cover teacher for an absent teacher's lesson from the list
• If a deadline passes, the next person is told, and then the admin, at times you set
• Staff see their own items on their home page, on desktop and in the Staff Mobile app

Cover Plans

When a Teacher Is Away, Every Lesson Has a Plan

Mark a teacher on leave and SchoolItPropa lists every lesson they lose that day, with a proposed cover teacher for each: someone free at that time, preferring a teacher of the subject for that class, and spreading the extra lessons fairly. Each suggestion says why it was made. Check it, change any lesson, and accept.

• Plans for today or for days ahead; the Control Room reminds you the evening before
• Nobody is given two lessons at the same time
• Your school's limits: covers per day and per week, and free periods each teacher keeps
• Cover teachers are told on their phones and check in as they would to their own lessons

Assessment Quality Inspector

Find the Problem Before Students Are Marked Wrong

Before a question paper is approved, SchoolItPropa checks it: an answer that isn't one of its options, two questions that read the same, topics in the scheme of work no question tests. Once scripts are marked it shows how each question worked. Before report cards go out it checks the class's scores. A problem that would mark students wrongly needs a written reason to go ahead, kept in the school's Ledger.

• Answer keys checked exactly the way marking checks them
• Coverage of the term's scheme of work, topic by topic
• Questions most strong students got wrong in the same way, a sign of a wrong key
• Impossible or duplicated scores, and answers still waiting for review, before results are published

Parent Engagement Signals

Know Which Parents Your Message Reached

For every announcement and report card, see which parents it reached by push, email or WhatsApp, who opened it in the parent app, and who confirmed they read it, class by class. Ask parents to confirm an important notice and the app reminds those who haven't. Opened or confirmed shows a message reached a parent, not that it was understood, and parents are never ranked.

• Delivered, opened and confirmed, parent by parent and class by class
• Automatic reminders for notices that need confirming
• Send a follow-up to parents who haven't opened or confirmed it
• Class teachers see their own class's parents